Make a Purse, Backpack or Briefcase Check-Off List – Rashelle Isip

By on May 13, 2013 in Guest Bloggers, Organizing

How can you make sure you have everything that you need, each and every time you switch out the contents of your purse, backpack, briefcase, or bag?

It’s as simple as creating and following a bag a check-off list!

 

Here’s what you do:

Make a list of must-have items. 

Imagine yourself going through a normal day. What places do you visit? Whom do you interact with? What items do you use?

If you’re leaving home for work you might see yourself locking up the house (house keys), getting into the car and driving away (car keys), entering your office building (ID card or keys) and so forth.

Make a list of items that come to mind. Here are a few common items to get you started:

  • House keys
  • Car keys
  • Work/school keys
  • ID for work or school
  • Wallet (Driver’s License or State ID, credit card(s), ATM card(s), insurance card(s), membership card(s), commuter passes, cash/coinage, etc.)
  • Cell Phone
  • Medication
  • Small Toiletries
  • Makeup
  • Glasses/Sunglasses

Checklist, image by R. Isip. Guest Blog Project Done

Take a break and double-check your list.

Take a break and come back to your list in a day or two. Is there anything that you missed the first time around? Check the contents of the bag you are currently using for hints on what you might need to add to your list.

Finalize and post your list.

Post your list at eye-level in an easy to access place such as on a mirror, on closet or cabinet door, above a light switch, or a bulletin board near your desk. You could also enter your list and save it on your cellphone, smartphone or computer. Simply refer to your list every time you make a bag switch to ensure you’ve packed and properly transferred everything you need.

How about you? Can you name at least three items you must have with you at all times when you are out and about?

A version of this post originally appeared on www.theorderexpert.com on July 7, 2011.
Rashelle Isip is an organizing, time management and productivity consultant and blogger who loves who loves bringing order and balance into people’s lives. She is founder of The Order Expert, www.theorderexpert.com, a blog featuring organizing, time management and productivity tips, tricks and inspiration. For more information on Rashelle’s coaching and consulting services for individuals and small businesses, please visit www.rashelleisip.com. You can also follow Rashelle on Twitter @theorderexpert, on FacebookPinterest, and Google+.

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Is Time Your Enemy Or Your Friend? – Thea Morris

By on May 8, 2013 in General Tips, Guest Bloggers

The World Book of Happiness by Leo Bormans Thea Morris Blog PostWhen shopping at Costco a book titled The World Book of Happiness complied by Leo Bormans (Firefly Books, 2010) caught my eye because of its simplistic but stunning front cover and the interesting short articles from one hundred professors of happiness from all over the world. I love anything to do with being organized and how we organize our time is definitely an important part of organizing. It is in this book I came across a very interesting article exploring people’s relationship with time and how it impacts their happiness and wellbeing. Who doesn’t want to have the luxury of spending our time in a manner that gives us a high degree of happiness?

The author of the article is Dr. Ilona Boniwell who is a professor from the University of East London in the United Kingdom. Her key statement was that research shows “satisfaction with our time is one of the most important predictors of our overall wellbeing.

The question then is how do we become satisfied with our time? When you really think about it, we can’t really manage or in other words manipulate time even though the term ‘time management’ is used so often. Boniwell states that it is the choices we make with the time we all have that creates the happiness factor.

Everyone has the same bank account of time but it is the choices we make about how we use our time that is most important. However, making good choices does not mean that we have to fill up every second with more choices for getting even more done.

 

Boniwell provides three key ideas for how to be happy with how you use your time:

  1. Give yourself the gift of making sure you make time for yourself everyday. I guess there is something to be said for having that ‘me time’ in order to be happy. I certainly crave it and can feel quite frustrated and tired if I haven’t built in that time just to do things that I like to do.
  2. Plan to complete something every day. It doesn’t have to be a significant undertaking in order for it to be considered completing something. It can even be a smaller task that is a chunk of the bigger task that you may be working on. I guess all of these feelings of accomplishments lead to greater feelings of satisfaction that naturally leads to feelings of happiness.
  3. Don’t spend time blaming others or other factors for your feelings of discontent. Rather, take full responsibility for your own time. When you think about it, blaming things like getting too many emails, people you have to work with, interruptions as wasting your time are actually all things that can be controlled by the attitudes and choices that your make how you respond and deal with them.

Big Ben Tower London Thea Morris Blog PostA couple of years ago I was touring London with one of my daughters and took this photograph of the famous Big Ben Clock Tower. Interestingly, after a bit of research it is now known as the Elizabeth Tower after Queen Elizabeth’s recent Diamond Jubilee. This beautiful tower has four clock faces that are the largest in the world. The hour hand is 9 feet (2.7 m) long and the minute hand is 14 feet (4.3 m) long. Big Ben is the nickname for the largest bell in the clock tower. It weighs 13.7 tonnes and is 7.2 feet (2.2 m) tall and has a diameter of 9 feet (2.7 m) It along with four other smaller bells produce the chiming sound every hour with a high degree of accuracy. Londoners and visitors to London have a constant reminder that an old chunk of time that has passed and whole new chunk of time is to come!

I thought the Big Ben Clock Tower was a great symbol of how actually time can be a good thing by being our friend as long as we use it wisely with balanced choices creating feelings of happiness and well-being rather than view it as our enemy that controls us creating the opposite feelings of stress and discontentment.

How do you use your time? Is it your friend or is it your enemy?

Thea Morris PortraitThea (pronounced Taya) is the blogger behind the blog ‘Time With Thea’! She works full time as a classroom teacher and in her spare time enjoys decorating, DIY projects, cooking, crafting, photography, gardening and most of all organizing. She loves blogging about how to simplify, organize and beautify your life. A lot of what she has learned has been self-taught and through trial and error trying to balance her personal and professional life.
You can follow Thea on FacebookPinterestTwitter and Instagram via @TimeWithThea.

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What I’m Reading: April Recap

By on Apr 30, 2013 in Finance, General Tips, Organizing

I love sharing articles with my readers throughout Social Media. These are just a few blog posts and articles that I’ve come across and benefitted from by reading and I feel like you might, too. I’d like to invite you to follow me on Twitter via @AngelaSheuerman to be the first to see these great and helpful posts, and so much more!

How Much Do I Need to Retire? via DailyWorth {Love it: Pick a guideline that you are comfortable with and save as much as you can in tax-advantaged retirement accounts.}

How to Fold Sheets via Time with Thea {Everyone seems to have the same simple problem, and Thea put together a great tutorial of step-by-step instructions of how to neatly fold sheets, and I can’t wait to try it out, myself!}

Four Steps to Better Decision Making via Unclutterer {Ever wonder WHY some decisions are easier to make than others? Does it make you feel anxious or burdened by the choices you need to make? In their post, you’ll find some great tips to help make the process easier.}

What are YOU reading? I’d love to read them, too. Share the links to your new favorite blog post in the comments section below!

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20 Minute Scarf Solution in 5 Easy Steps – Deana Ward

By on Apr 22, 2013 in General Tips, Guest Bloggers

With spring in the air, it feels so good to clear out and update some of my wardrobe organizing systems as I begin weeding through my clothes and packing the heavy stuff away for next year.

Your Happy Stuff Deana Scarf Organization Tips-1

Because I could barely close my scarf drawer (which HAD been very functional at the start of winter), I knew I needed to create a better solution.

I’m a busy working mom who loves to have fun with my fam on the weekends, so I needed a system that could be created quickly. PLUS it had to fit the way my brain thinks, which is like this: “Lady, if I have to fuss with lids or tying things to bars or hangers, you can just fuggedaboudit…we’ll just toss those bad boys in a pile.

Scarf Drawer Revamp With Solo Cups

(who’d a thunk?!)

Your Happy Stuff Deana Scarf Organization Tips-2

Step 1:

Of course you need to do some spring pruning. Weed through your scarves and figure out which are the keepers, the donate-ables, consign-ables, and see-you-next-year-ables.

Step 2:

Place some pretty wrapping paper in the drawer to protect the surface.

Step 3:

Hot glue plastic drinking cups to the wrapping paper.

Your Happy Stuff Deana Scarf Organization Tips-3

Step 4:

Hot glue larger – rectangular – bins to the wrapping paper to store chunkier scarves (which, hopefully, we’ll be saying a final seasonal farewell to real soon).

Your Happy Stuff Deana Scarf Organization Tips-4

Step 5:

Roll your scarves and put one in each cup (or a couple of the larger ones together in the rectangular bins).

Your Happy Stuff Deana Scarf Organization Tips-5

And that’s it! So quick and easy, right?

Tips:

  • Of course you need to measure the height of your drawer and the cups to make sure everything fits nicely.
  • You will also need to play around with folding and rolling your scarves so they nest perfectly inside the cups, but this is not hard (even for a scatter brain like me).
  • Use any extra room in the drawer for odds and ends storage: floppy hats, gloves, etc.

I have been using my “new” scarf drawer system for a couple of weeks now and I must say, I LOVE it! My scarves are simple to access and super easy to see which makes my life so convenient because I’m a gal who doesn’t feel complete without a scarf around her neck.

I hope you give this a whirl and enjoy it as much as me!

Deana Ward Bio PhotoMy name is Deana Ward and I am a former closet slob. About three years ago, my husband and I moved our family of five (eight if you include the pets) and TWO households full of stuff (inheritance…long story) into a smaller home. My solution to this chaos was: shove things into closets to “deal with later.” Needless to say, my happiness and our quality of life paid the price.
So…little by little, I began purging and creating systems that evolved into an organizing addiction (I figure there are way worse things to be addicted to right?).
Deana’s blog is dedicated to helping busy women increase their happiness by decreasing their clutter. At YourHappyStuff.com, she shares action steps, insights, eye candy, and projects that can be implemented quickly for busy gals who crave simplicity RIGHT NOW!
To get Deana’s free weekly organizing tips, visit http://yourhappystuff.com

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Organizing Your Home May Mean Changing Some Habits – Missy Bystrom

By on Apr 18, 2013 in Guest Bloggers, Organizing

When decluttering your home you save time, money and often your sanity. You often waste time looking for things, and money buying new ones that you already have several of.

Mental or emotional clutter often goes hand and hand with the physical clutter that surrounds you. This type of burden is often overwhelming.

In order to clear the clutter from your home it is best to go through every area in your home (room by room, drawer by drawer, box by box) and purge everything your don’t need.  To make this process less daunting, go through one room at a time. Begin in one corner, and go around in a clockwork pattern.  Only look at the task at hand.

Organzing Your Home - Missy Bystrom Example Photo

When you begin to clean out your home you may find that it is not always easy to part with ‘stuff’. Getting organized means long held habits need to be looked at, and possibly changed.

When struggling whether to get rid of an item, you may ask yourself these questions:

  1. Do I need it? If so, why?
  2. Do I use it? How often?
  3. Does it bring me joy?
  4. Do I love it?
  5. Why am I hanging on to it?

If you decide to part with an object, donation is a good option. Toss items that are beyond repair or use.

If you decide to keep an item, please refer to the questions you asked yourself.  There are many reasons why we keep things that necessarily don’t help us in our goal to become decluttered and at peace.  This is where we can work on changing some habits.

Are you keeping something because…?

  1. It was a gift (and you feel guilty even though your hate it?)
  2. It belonged to an old ‘boyfriend/girlfriend/X-spouse’- You may part with it if it doesn’t bring you joy
  3. You spent a lot of money on it (although you never used it)
  4. It used to fit—and may again
  5. It reminds you of happier times
  6. You may need it someday
  7. You may fix it someday

These reasons may be valid for where you are emotionally right now, or they may be an indicator that it is time to let go and move on.  Only you can make that decision. But once you do, look at patterns of how ‘stuff’ enters your life, and change the ones that don’t mesh with your new de-cluttered life.

Once you are done with all of this, you simply organize what you have left. The only rules are that you put like things with like things, and everything has a ‘home’.

Missy Bystrom PortraitMissy Bystrom is the owner of The Organized Connection located in Cleveland, OH and Orange County, CA.  Missy’s blog gives weekly tips and tricks on becoming more organized and having a more peaceful household.
If you would like to become a certified professional organizer, follow this link.
If you would like to get more extensive information on organizing your household, business or personal life, follow this link.
You can also find her on Facebook and Twitter.

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Why Are Taxes So Stressful?

By on Apr 12, 2013 in Bookkeeping, Finance, General Tips

I have spent the last month and a half working with old and new clients who are frazzled by tax time this year; which has left very little time for anything else. I am finally seeing the light at the end of the tunnel and feeling a little less exhausted. Nothing has really changed in the tax law that effects them so why the panic? For some, there have been life changes – financial aid paperwork is due for the college bound kids, ect. But I think a lot of it is just being overwhelmed by life which is moving way to fast!

Mounting Bills Paperwork Keith Williamson Flickr Photo Taxes

 

Workspace File Drawers Dennis Hamilton Orcmid Flickr Photo Taxes Paperwork

To get a grip on tax planning, stay organized!

  • Keep your paper records filed by month (Jan-Dec). This makes filing easier and keeps paper clutter out of your way. Whenever you need the information, you know right where to go. Being organized also eliminates time spent searching the house or office and saves you hours each year. I know we can all use more time!
  • I would also recommend monitoring your financial health each month. Review your budget and make any changes necessary. Creating your budget takes the most time, reviewing your monthly finances takes 5-10 minutes if you take the time to organize the information.
  • I would recommend that you use Quickbooks or Excel to keep your head in the game and then update your information weekly. If you wait longer than that, the information piles up and becomes too overwhelming. If you don’t already use Quickbooks, you could hire someone to teach you the basics in about an hour or two. (You may also want to read my post, How To Easily Track Income and Expenses.)

Don’t let tax time take control of your life ever again!

Keep yourself organized, review your information monthly and you will always know where your finances stand. Your financial health and stress level demand that you take small steps today to add time and energy back into your life.

On a personal note: My goal is to send you a weekly blog about the things I see when I am out and about in the world, meeting with clients, talking with friends, and my own personal and family experiences. The topics I work with on a daily basis are bookkeeping and tax planning, construction management, and organizing lifestyles to a manageable level. Stick with me while I am finishing up my last few weeks of tax planning and I will be back to my old helpful self!

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How to Create Calendar Reminders for Important Dates/Events – Rashelle Isip

By on Apr 8, 2013 in Guest Bloggers, Organizing

Do you have a difficult time remembering important dates and events such as birthdays, anniversaries, holidays and the like?

Why not use the power of your computer/digital device or online calendar to schedule regularly recurring events?

All it takes is a few minutes to get things in order…for years to come!

Here are a few tips to help you create reminders of important dates throughout the year:

Brainstorm important dates/events. Take some time to create a list of important dates/events that occur on a yearly basis. You can include everything and anything from personal, to household to work items. Below are sample recurring personal and household items:

"Don't forget that yearly celebration!" King of the Carnival float in Nice, France, photography by R. Isip.

“Don’t forget that yearly celebration!” King of the Carnival float in Nice, France, photography by R. Isip.

Personal

  • Birthdays/Adoptions
  • Anniversaries
  • Memorials
  • Recitals
  • Holidays

Household

  • Replace batteries in smoke and carbon monoxide alarms
  • Schedule tune up for car/have car inspected
  • Schedule annual physical
  • Request credit report
  • Begin to prepare taxes
  • Add items to your calendar. Go through your calendar and schedule items one-by-one on the day they occur. If there’s a specific action you need to take regarding a certain date or event, make sure you make note of this specific action. For example, if you visit your family during the holidays at the end of the year, you might make a note to “Book holiday flights” in September.
  • Take a break and come back to your list. You might not collect all the important dates for your calendar reminders in one go. You might suddenly remember Aunt Sarah’s birthday is in October or come across a yearly household chore you forgot to list. Make a brief note in your calendar to come back to your list of dates/events and take a quick look through the calendar year to make sure you didn’t miss anything.

 

Other items to keep in mind:

  • Get into the habit of adding new yearly events to your calendar as they occur. You could make a note, for example, when you receive a birth announcement from a family member or friend.
  • Worried an important date or event will catch you off guard? Schedule a secondary reminder into your calendar a week or two out from that date.
  • Concerned your digital calendar might crash? Make sure to backup your computer and electronic devices regularly and/or create a separate paper calendar or schedule with yearly dates.

 

Now to you…which important date (or dates) will you put on your calendar as a recurring event?

Rashelle Isip is a blogger, time management & productivity consultant and professional organizer. She is founder of The Order Expert, a site featuring practical and creative organizing, time management, productivity tips, inspiration and much more. For more information, visit http://TheOrderExpert.com. You can also follow her on Twitter @theorderexpert, on Facebook, and on Pinterest.

Are you interested in being a guest blogger for Project Done?

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