How to Conduct a Calendar Review – Rashelle Isip

By on Sep 16, 2013 in Finance, General Tips, Guest Bloggers

Are you interested in making the most of 2014?

An easy way to plan your future is to take some time to learn from your past.

In this post I’ll show you how to review your calendar from 2013 and start your planning to make 2014 a great one!

Before we get started, make sure you have your calendar from 2013 in hand as well as way to take notes, be it pen and paper or your smartphone or computer.

Rashelle Isip Guest Post Project Done Update 2013 to Your 2014 Calendar

Looking Backwards:

Take a moment to go through your calendar for the past year. What do you see?

  • What types of patterns do you see when it comes to your daily, weekly and monthly schedule?
  • Were there any particularly busy weeks or months?
  • What major projects or tasks did you accomplish at home or at work?
  • Did you give yourself enough downtime throughout the year?

Looking Forwards:

Consider how you can use the above information above to better plan for the New Year:

  • Were you happy with the patterns of your schedule on a daily, weekly and monthly basis? What would you keep? What would you change?
  • Were busy weeks or months preventable or were they just unavoidable? What might you do in 2014 to hopefully lessen the impact of these busy times?
  • Having completed projects and tasks, what new items are you looking forward towards creating in the New Year? If you didn’t complete a project or task, will you resolve to finish it, edit it or gently let it go from your life?
  • Were you unhappy with the amount of rest or break time you gave yourself over the past year? If not, you might want to start planning out your holidays/vacations for the next year.
A version of this post originally appeared on www.TheOrderExpert.com on December 26th, 2011.

How about you?

What have you learned from this past calendar year? How will you do things differently in 2014?

Leave a comment below!

Rashelle Isip is an organizing, time management and productivity consultant and blogger who loves who loves bringing order and balance into people’s lives. She is founder of The Order Expert, www.theorderexpert.com, a blog featuring organizing, time management and productivity tips, tricks and inspiration. For more information on Rashelle’s coaching and consulting services for individuals and small businesses, please visit www.rashelleisip.com. You can also follow Rashelle on Twitter @theorderexpert, on FacebookPinterest, and Google+.

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10 Tips to Stay Calm and Chaos Free This Holiday Season – Missy Bystrom

By on Sep 16, 2013 in Finance, General Tips, Guest Bloggers

Our Holiday tradition: We decorate cookies with the neighbor kids and then delivering them to elderly neighbors.

One of our holiday traditions: We decorate cookies with the neighbor kids and then delivering them to elderly neighbors.

Wouldn’t it be beautiful to fully enjoy and experience a sense of peace during the Holidays?

It seems that many tent to be so preoccupied with all the demands, obligations and expectations during this supposed special time, that its impossible to be present and intentional about the Holidays.

What are some things that can be done to by-pass the chaos and the ‘crazy‘ and rather than ‘surviving‘ the Holidays, they are experienced ‘in-joy‘ and serenity?

  1. Define what the holidays actually mean to you
  2. Rather than giving tons of gifts that become clutter, give ‘consumable‘ gifts
  3. Start a new and SIMPLE tradition – go to a soup kitchen and give of yourself rather than receiving
  4. Make old fashioned cookies, breads or jams and give these instead of ‘stuff
  5. Have a pot-luck open house
  6. Re-cycle, re-use or re-purpose gifts
  7. Do not take on too many obligations
  8. Enjoy the holidays with those you love – and who love you back
  9. Turn off your phone and computer for a few days
  10. Remember what you first determined the holidays meant to you

What are some ways you stay calm and chaos free? Share your ideas in the comments below!

Missy Bystrom PortraitMissy Bystrom is the owner of The Organized Connection located in Cleveland, OH and Orange County, CA.  Missy’s blog gives weekly tips and tricks on becoming more organized and having a more peaceful household.
If you would like to become a certified professional organizer, follow this link.
If you would like to get more extensive information on organizing your household, business or personal life, follow this link.
You can also find her on Facebook and Twitter.

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How To Organize Items Quickly – Rashelle Isip

By on Sep 16, 2013 in Finance, General Tips, Guest Bloggers

How To Organize Items Quickly Rashelle Isip Guest Post Project Done Blog

Do you want to organize large amounts of papers, receipts, books or clothes?

Do you get stuck when it comes to sorting through all the different items?

In this post I’ll show you how to quickly organize items using the broad-to-narrow sorting technique.

The idea behind this technique is to simply organize items first into broad categories and then work your way down to smaller categories at a later date.

You can save a lot of time and energy using this technique because it requires you to make a decision and continue on with your work. You can then focus on the details at a later time and date when you’re ready.

Here’s what you need to know:

Think broadly. Instead of focusing on the nitty-gritty details, simply separate items into their broadest parts or highest common denominator. For example, if you’ve got a large pile of receipts, coupons, and bills, the easiest way to sort items is to simply sort them into those three separate categories. You can then focus on sorting the contents of these items into smaller categories such as by date, company and so on.

Only spend a few seconds on each item. You only want to spend only a few seconds processing items in your head. Remember the idea is to organize items quickly, not spend minutes poring over each one.

Make temporary labels, files or boxes for your sorted items. Keep everything that you’ve just sorted contained and fresh in your mind. Take a moment to make a note and label how you’ve just sorted items as in, “Receipts from my last business trip.” This will make it easier for you to pick up where you left off in organizing at a later date.

Save “puzzles” for another day. Happen to find items that require actionable steps, such as checking on the status of an order online or making a phone call to confirm an appointment? Save this item as a to-do for another day so you can finish your organizing work. The same thing goes for items that you can’t quite make heads or tails out of; drop them into a pile to look at later and continue on with your sorting.

How about you? Will you use this quick sort technique in your next organizing project? Leave a comment below!

Rashelle Isip is an organizing, time management and productivity consultant and blogger who loves who loves bringing order and balance into people’s lives. She is founder of The Order Expert, www.theorderexpert.com, a blog featuring organizing, time management and productivity tips, tricks and inspiration. For more information on Rashelle’s coaching and consulting services for individuals and small businesses, please visit www.rashelleisip.com. You can also follow Rashelle on Twitter @theorderexpert, on FacebookPinterest, and Google+.
A version of this post originally appeared on www.TheOrderExpert.com on January 15th, 2012.

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How to Label Files – Rashelle Isip

By on Sep 16, 2013 in Finance, General Tips, Guest Bloggers

Label Me Rashelle Isip Guest Post Project Done Lifestyle OrganizingDo you constantly misfile important documents and materials?

Need help keeping your paperwork and files in order?

In this post I’ll show you how to properly label files so you can find what you need in a pinch! 

Remember the fairytale of Goldilocks and The Three Bears? A recurring theme in the story had Goldilocks trying out different things in the Three Bears’ home (porridge, chairs, beds) until she found an item that was “just right.” Similarly, when it comes to labeling files, your mission or goal is to find the happy middle or “just right.” You don’t want to create a file that’s too big or too small; you want to create a file that suits your needs perfectly.

Here’s a few scenarios for illustration:

  • Labeling Too Big/Large/General/Broadly

You take a random stack of papers, place them into a manila folder and write “Papers” at the top of the tab. Effective, but not very helpful.

  • Labeling Too Small/Detailed

You take one piece of paper from a stack of many, say car insurance papers, label a file “Copy of Car Loan” then proceed to label a file, “Original Car Loan,” then proceed to label another file “August 2013 Car Loan Payment.” Detailed, but not very practical or efficient.

  • Labeling Just Right

You’ve sorted out a bunch of household bills into appropriate piles or categories such as cellphone, water, gas, electricity and labeled four separate files accordingly “Cellphone,” “Water,” “Gas,” “Electricity.” Each bills has it’s own unique file and can be found quickly and efficiently.

Here’s some tips to help you label folders that are “just right” for your needs:

Create files based on retrieval. The point of filing is to keep accurate and complete records so you can easily refer to them at a later date. Consider what documents or materials you might need to retrieve, check or refer to in future. Put yourself in the place of your future self: what bills or expenses will you pay? What records will you need to check? Would you be able to find the documents you need with your file’s current label? If not, you might need to go back to the drawing board for some clarity.

Keep like with like. It’s far easier to compare like items with like when they are stored together, versus running around and pulling out different files haphazardly. If there’s a chance you’ll want to compare multiple items quickly in future, say when reviewing bills or bank statements, you’ll probably want to store similar items together. For example, a credit card with a recurring monthly bill should have its own folder for easy reference, versus being split up into different folders.

Make it personal. Above all, your labeling system should work for you first and foremost. Don’t worry whether your system makes sense to anyone else; the person who will be using your system will be you! As long as you can easily file and retrieve your documents and files as needed, you’re on the right track.

A version of this post originally appeared on www.TheOrderExpert.com on March 11th, 2012.

How about you? What do you think of your current filing labels? Do you think you might give them a mini-overhaul? Leave a comment below!

Rashelle Isip is an organizing, time management and productivity consultant and blogger who loves who loves bringing order and balance into people’s lives. She is founder of The Order Expert, www.theorderexpert.com, a blog featuring organizing, time management and productivity tips, tricks and inspiration. For more information on Rashelle’s coaching and consulting services for individuals and small businesses, please visit www.rashelleisip.com. You can also follow Rashelle on Twitter @theorderexpert, on FacebookPinterest, and Google+.

Are you interested in being a guest blogger for Project Done?

For more information and to learn how you can submit a guest post and possibly be one of our regular bloggers, head on over to our Guest Posting Guidelines page.
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